Citco India | Corporate Secretarial Officer

Responsibilities

• Handling day-to-day operations i.e. corporate secretarial services to clients based in foreign jurisdictions.
• Assisting in new client onboarding, including database creation on Viewpoint and other portals and coordination with senior team members.
• Drafting of board packs, agenda and minutes for Board Meetings, AGMs, and Committee Meetings, as may be assigned.
• Ensuring timely and accurate updates of day to day tasks completed on the Oracle System and maintaining compliance with internal processes.
• Managing and updating the work trackers, discussing work schedules with seniors, and working within deadlines.
• Monitor quality standards of deliverables by accurately implementing the feedbacks provided by seniors and onshore team.
• Maintaining and updating error trackers basis the feedbacks received.
• Developing expertise in Viewpoint, Diligent, TIBCO, Entica and/or such other software as may be implemented by the organization and training the junior team members on the same.
• Collaborating with Grade 7s and AVPs for work allocation, workflow optimization, and timely completion of tasks.
• Driving process improvements through automation and effective communication with internal and external stakeholders.
• Timely completion of the all the organizational trainings as may be assigned.
• Attending process and client related trainings and reading and implementing the standard operating procedures.

Citco

Founded in 1948 by A.A.G. Smeets, Citco first worked for private clients and multinational companies in the years after the Second World War, and launched its fund administration business in 1968. The group, whose parent company is The Citco Group Limited, has been majority independently owned since its start. It now serves alternative asset managers, asset owners, investors, banks and corporates with fund administration, middle office, banking, tax and regulatory, corporate secretarial and entity management services. In India, Citco has offices in Mumbai (Powai), Pune (Kharadi) and Hyderabad, where its Center of Excellence was launched in 2021 and moved into a permanent office in Knowledge City in 2023.

Citco's finance roles in India, in Hyderabad, Mumbai and Pune, centre on fund services: fund accountants for hedge funds, private equity and real assets (including property accounting), financial reporting accountants and team leads, operations and risk analysts, and supervisors up to vice president. It also hires for its own corporate finance, such as general ledger, accounts payable, payroll and finance systems support, as well as corporate secretarial work and CMA Inter internships. Postings usually ask for a degree in accounting, finance or economics, and several name CA, CPA, ACCA, ACA, CIMA, CMA or CFA, or study towards one.

• Industry: Asset servicing for the alternative investment industry: fund administration, middle office, banking, tax and corporate services
• Headquarters: The Citco Group Limited, a privately held group with offices worldwide
• In India: Citco Shared Services (India) Private Limited (Powai, Mumbai) and Citco Group Services (India) LLP (Kharadi, Pune, with a branch in Knowledge City, Hyderabad)