Citco India | Payroll Specialist - Global Payroll

Responsibilities

• You may be required to execute additional tasks to provide a seamless experience to the candidates during the on-boarding process
• Be part of the team responsible for global background screening for offered candidates / additional screening for Citco employees
• Ensure quality and timely HR shared services delivery to the organization and respective HR teams.
• Ensure service levels are adhered for offer letter generation and onboarding processes, with quality being of utmost importance.
• Ensure timely maintenance of employee records / documents in electronic format and undertake regular audits of personal files to ensure upkeep of personal documents.
• Support, implement and modify HR onboarding processes to align with the employee journey.
• Act as a change agent to drive process improvements with design thinking.
• Review and implement processes and procedures to ensure operational compliance with local regulations and regulatory requirements.
• Ensure quality and timely completion of screening activity prior to start date of the offered candidates.
• Liaison with screening agencies and regional HRBP’s for resolution of discrepancies to complete the screening process.
• Ensure duly completed screening reports are stored in the employee personal file in electronic format.
• Provide regular updates and reports to the senior management.
• Responsible for managing HR processes from advisory and administrative perspective for employees globally for processes like Probation, Performance Management to name a few.
• Liaise with HR Business Partners of all locations, as and when required.
• Create and deliver the monthly HR Management Information report using a variety of HR systems.
• Work with the HR team in the implementation of a new HR system.
• Support the configuration of a packaged HR solution, working closely with the third-party provider.
• Perform review of testing scenarios and undertake User Acceptance Testing in partnership with other stakeholders.
• Maintain the integrity of data on the HR Systems, managing activities to identify and resolve data inaccuracies and inadequacies, putting in place preventative measures as necessary.
• Provide support to HR users to improve data integrity on HR systems.
• Support with HR training and communication to end users on maintaining data accuracy and availability.
• Be responsible for validation on the invoices raised by screening agencies
• Use Human Resources Information Systems to ensure employee records are updated, where required and are kept confidential
• Adhere to the laid SLAs for each of the processes
• Takes proactive steps using sound judgement to support safe and effective decision making.

Requirements

• Proficient in MS Office (Word, Excel, PowerPoint).
• Sound knowledge of HR and Payroll processes.
• Experience of data handling, interpretation and input is must.
• Experience of presenting accurate data analysis and reports for internal/external stakeholders.
• Strong organizational, administrative and analytical skills.
• Ability to be flexible, resilient, and multitasking and prioritise effectively with shifting priorities and timeframes.
• Computer proficiency, demonstrated competence in Word, PowerPoint, Visio, Excel and SharePoint.
• Demonstrates resilience by adapting well to change and is committed to improving knowledge and skills for the future.
• Partners with internal and external clients to understand needs, develop solutions and deliver an excellent client experience.
• Demonstrates self-awareness in identifying emotions, understanding triggers, and choosing appropriate behavior for the circumstance.
• Demonstrated ability to leverage AI-powered tools and evolving digital technologies to enhance productivity, efficiency, and quality of work.
• Creates a culture where influence is valued over authority, with a strong emphasis on diverse experience.
• Learn more about Citco's expected skills, behaviors, and the hiring process at Careers FAQ.
• Ability to work collaboratively with key stakeholders to produce innovative solutions
• Excellent interpersonal, time management, and communication skills
• Ability to work with a sense of urgency within a fast paced and demanding work environment
• Experience with Oracle HRIS (EBS)
• Attention to detail and accuracy;
• Ability to work independently;

Citco

Founded in 1948 by A.A.G. Smeets, Citco first worked for private clients and multinational companies in the years after the Second World War, and launched its fund administration business in 1968. The group, whose parent company is The Citco Group Limited, has been majority independently owned since its start. It now serves alternative asset managers, asset owners, investors, banks and corporates with fund administration, middle office, banking, tax and regulatory, corporate secretarial and entity management services. In India, Citco has offices in Mumbai (Powai), Pune (Kharadi) and Hyderabad, where its Center of Excellence was launched in 2021 and moved into a permanent office in Knowledge City in 2023.

Citco's finance roles in India, in Hyderabad, Mumbai and Pune, centre on fund services: fund accountants for hedge funds, private equity and real assets (including property accounting), financial reporting accountants and team leads, operations and risk analysts, and supervisors up to vice president. It also hires for its own corporate finance, such as general ledger, accounts payable, payroll and finance systems support, as well as corporate secretarial work and CMA Inter internships. Postings usually ask for a degree in accounting, finance or economics, and several name CA, CPA, ACCA, ACA, CIMA, CMA or CFA, or study towards one.

• Industry: Asset servicing for the alternative investment industry: fund administration, middle office, banking, tax and corporate services
• Headquarters: The Citco Group Limited, a privately held group with offices worldwide
• In India: Citco Shared Services (India) Private Limited (Powai, Mumbai) and Citco Group Services (India) LLP (Kharadi, Pune, with a branch in Knowledge City, Hyderabad)