JLL US | Site Finance Manager – JLL Integrated Facilities Management (IFM)

Key responsibilities

• Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
• The role partners closely with site and account leadership, operations teams, Finance, Procurement/Sourcing, and suppliers to support sound financial decisions, contractual compliance, cost visibility, and operational performance.
• The role owns the site’s end-to-end financial forecast, including direct and indirect costs, third-party services, contract-charged payroll and taxes, projects, and emergency expenses.
• The Site Finance Manager also supervises one Finance Assistant as a direct report.
• Only job-related convictions will be considered and will not automatically disqualify the candidate.
• Lead the development and maintenance of the site’s annual budget and rolling forecast in partnership with site operations and account leadership.
• Prepare a comprehensive forecast covering all relevant cost categories, including direct and indirect expenses, third-party/vendor costs, contract-charged payroll and taxes, projects, and emergency or unplanned expenses.
• Forecast costs against the guaranteed contract cost and identify projected risks, opportunities, and impacts to financial performance as early as possible.
• Track actuals, commitments, purchase orders, accruals, and remaining forecast to support a current and complete view of expected site costs.
• Develop scenarios and cost-impact analyses for operational changes, projects, emergencies, and other material decisions.
• Support compliance with applicable financial and contractual metrics, including GRVN, UMLV, and Open Orders; monitor performance, investigate exceptions, and coordinate corrective actions.
• Prepare and present the site’s monthly financial package to relevant JLL and client stakeholders, in accordance with account requirements and reporting deadlines.
• Analyze actuals against budget, forecast, and contractual targets; explain material variances, identify root causes, and distinguish timing differences from underlying cost changes.
• Update forecasts and recommend appropriate expense realignments based on actual performance, approved scope, and financial policies.
• Prepare clear financial commentary, dashboards, and presentations for monthly operations reviews, management business reviews, and other governance meetings.
• Identify cost trends, risks, savings opportunities, and potential overspend, and communicate findings with practical recommendations.
• Support the monthly financial close by coordinating timely and accurate accruals, expense coding, reconciliations, and supporting documentation.
• Monitor open purchase orders and commitments; follow up on aged, unused, or inaccurate orders and support their timely resolution or closure.
• Review invoices and expense allocations for accuracy, appropriate approvals, budget availability, contractual alignment, and supporting documentation.
• Maintain complete and audit-ready financial records in accordance with JLL policies, client requirements, and applicable contractual controls.
• Support internal and client audits, financial reviews, and compliance assessments; track findings and follow up on agreed actions.
• Review financial implications of operational changes, projects, emergency work, and scope or contract changes; coordinate required approvals and documentation with the appropriate stakeholders.
• Support the financial tracking of operating and capital projects, including approved budgets, commitments, actual costs, and expected costs to complete, where applicable.
• Partner with Procurement/Sourcing on supplier qualification, financial and documentation reviews, evaluations, and management business reviews.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, or equivalent relevant experience.
• Relevant experience in financial planning and analysis, accounting, commercial finance, or financial operations; experience supporting facilities management, IFM, real estate, or contract-based services is preferred.
• Experience with budgeting, rolling forecasts, variance analysis, month-end close, accruals, purchase orders, and vendor or project cost tracking.
• Experience preparing financial reports and presenting analysis to operational or business stakeholders.
• Previous experience supervising, coaching, or coordinating the work of others is preferred.
• Proficiency in Microsoft Excel and financial reporting tools; experience with ERP, procurement, or facilities management systems is an advantage.
• Knowledge of internal controls, audit documentation, and supplier or contract compliance processes.
• Strong financial analysis, forecasting, and problem-solving skills.
• Ability to explain financial results clearly and make practical recommendations.
• Effective collaboration and communication with operational, finance, procurement, and supplier stakeholders.
• Sound judgment, organization, and ability to manage multiple deadlines.

JLL US

JLL US is an employer hiring in India (sector: BFSI / Investments / Insurance).

Its finance, accounts, audit and tax openings in India are mostly in Chicago, Westmont, San Francisco and Los Angeles.

• Industry: BFSI / Investments / Insurance